Committee Minutes July 2022
25TH JULY 2022
PRESENT RC, JP, RB, MS, LB, PH, HW APOLOGIES JW
MINUTES
Matters arising from the minutes of the June meeting:-
BMCT – RC had been unable to contact Paul Barnes of BMCT after many attempts – matter now closed.
GPX route files, user notes not yet received from Rob Halliday. ACTION JW
Classic Bike mags. Ad in next newsletter. ACTION RC
Email to HW to thank him for the raffle at club nights. Forgotten by JP, HW thanked by the committee at this meeting. JP apologised for this.
PAST EV ENTS – JUNE
ATTENDANCE
Saturday 25th Girder Fork Run wiTh NBS. 16
Sunday 26th Herefordshire on the Edge. PH congratulated for his Ragged gold award.
Thursday 30th Breakfast Meeting at the Leaking Well and on to Barton Court for lunch. 13
JULY
Sunday 3rd Lunch meeting at the Fox and Hounds, Lulsley, 12.00. 10
Monday 11th Bring a Bike night at the Bell. 40+
Thursday 14th Beyond the Borders. 16
Sunday 17th Bob Bufton’s drovers roads run. 17
Thursday 21st Breakfast Meet at SVR Station, Bridgnorth. Catering much improved. 22
FUTURE EVENTS - AUGUST
Thursday 4th Pub night at the Berkeley at Egdon. JP confirmed the arrgts.
Sunday 7th Herefordshire revisited. Arranged by Mike Davies. Coffee at Weston’s Cider, Lunch at the Nags Head, Peterchurch, finish at the Hotspur Café, Shobdon airfield. No route sheets, follow my leader. PH to contact MD to see if he can supply details of the route to put on the section website. ACTION PH
Monday 8th Bring & Buy Night at the Bell. Arranged by JP
Thursday 11th Bill Bubb’s Run. RB to ride the route with Bill on 29/7. Coffee at the Neville Arms, lunch at same venue near Banbury. The drop-off method to be used. RB to contact RC to confirm the arrangements. ACTION RB
Thursday 18th Breakfast Meeting at the Colliers Arms, Rock. LB confirms all arrangements.
SEPTEMBER
Thursday 1st Breakfast Meet, Wheelhouse Cafe Upton WR8 0PB ACTION LB
Sunday 4th The Worcester OTT The Cob House start. Advert to be placed in Vintage & Classic. ACTION RC
Coffee at Larch Barn/Cleo M golf club. Lunch at the Rose and Crown, Tenbury, tea at the Cob House
Sunday 11th The Teme Valley Run, The Square Bromyard ACTION PH
Monday 12th Club Night The Bell ACTION JP
Thursday 22nd Howard’s Run The Cob House ACTION HW
Thursday 15th Breakfast Meeting Riverside Cafe Tenbury WR15 8AE ACTION LB
OCTOBER
Sunday 2nd The Roy Lambert Ride-in, The Lion Leintwardine, lunch at the Cob House. ACTION RC
ALLEN HOUSE MATTERS
Still no new member lists so could not welcome new members as we had in the past
PLANNING FOR 2023
RC stated that it was necessary to consider the continuation of the section in view of the ages of the current committee and run organisers. RC to ask new members to the section to see if they were willing to organise runs, it was suggested that if they were unwilling to do it on their own then they could perhaps pair up with another new member. RC also to write to certain individuals to ask if they would consider joining the committee. ACTION RC
VISITS
RC had two ideas for visits in 2023, the first was for a Scottish tour in June and also a visit to the Llangollen Motor Museum.
CLUB LIAISON
RC reported on two meetings he had recently with chairmen of local clubs who had expressed interest in joining with us for certain events. They were Christopher Parker of the Shropshire section of the VJMC and John Price of the Malvern Bike Club.
WEBSITE
JW reported that the new, located section website would be up and running in a couple of weeks, he would then share it with the committee first before it went live. ACTION JW
FINANCE
LB reported that the account now stood at £293.61. £10 donation from MS.
ANY OTHER BUSINESS
The collection of Classic Bike magazines. RC to mention these in the next newsletter. ACTION RC
NEXT MEETING
Monday 22nd August 2022 at the Talbot, Knightwick at 7.00 pm.
JCP
Committee Minutes March 2022
PRESENT: RC, PH, JP, RB, MS, HW, LB, JW
NEW MEMBER
The committee were pleased to welcome James Wiseman to their ranks as he had been elected unanimously at the recent AGM.
MINUTES
There were no issues with the minutes of the Febuary meeting, they were accepted. No matters arising.
PAST EVENTS
Thursday 3rd Breakfast meeting Leaking Well Dunhampton 19 present.
Monday 14th Annual General Meeting. 18 present. All committee and officers reelected, JW joins c’tee.
Thursday 17th Midweek Ride-in Oakchurch Staunton on Wye. 24 present..
FUTURE EV ENTS - MARCH
Sunday 27th Breakfast Meeting The Lakeside Cafe Moorlands RC has checked venue.
APRIL.
Sunday 3rd Malvern Festival of Transport See below.
Thursday 7th Breakfast Meeting Hotspur Cafe Shobdon. RC has confirmed venue.
Monday 11th Club night The Bell David Malcolmson to give the Biker Down presentation ACTION RC
Friday 15th Good Friday Run [RA] RA has the route in hand. It was agreed that the Mason’s Arms at Wichenford ( max 18) and the Cob House would be the lunch venues, coffee stops to be the Cleobury Golf Club and the Larch Barn Cafe. (2 venues each as large numbers expected) RC to provide route sheets. ACTION RC
Sunday 24th Spring Run [PH] PH agreed to organise this as previously agreed. ACTION PH
Monday 25th Committee Meeting The Talbot Knightwick 7.00pm
MAY
Sunday 1st Breakfast meeting at the Cob House and Ride on. ACTION RC
Monday 9th Bring a Bike night at the Bell 7.00pm
Thursday 12th Bill’s Bimble. To be organised by Bill Danks.
Sunday 15th Two Stroke Run. To be organised by Bob Arnold.
Saturday 21st Worcestershire Tour. Jointly with NBS.
Thursday 26th Breakfast Meeting at Chadbury Farm Shop. RC confirms all arranged.
MALVERN FESTIVAL OF TRANSPORT
Classic Shows are arranging the Malvern Festival of Transport and Classic Motorcycle show on 3/4/2022. They will use the Severn Hall for both events. JP has contacted the organisers for the concessionary tickets for those displaying their machines on our stand. These to be posted to those who had applied. ACTION JP
RC to bring a gazebo for the stand. JP to confirm allowed arrival times. ACTION JP/RC
ANNUAL GENERAL MEETING
All present were happy with it. The video of the second man drop off system was well received.
SECTION SECRETARY
No applications as yet.
ALLEN HOUSE MATTERS
Details of the insurance scheme to cover run organisers were still awaited. RC had been involved in a lengthy discussion with various AH people about a ‘Join Us’ post card for prospective members and an acceptable design had been agreed last month. JP to contact AH to see when these would be delivered. ACTION JP
SECOND MAN DROP OFF SYSTEM GUIDANCE
The meeting was advised of the problems encountered by another section with this system. RC was of the opinion
that it was not reliable for groups of more than 10, 6 being the ideal number.
SOCIAL RUN GUIDELINES
All members had been happy to sign agreement to these when signing on for a run.
WEBSITE
The section website had been much improved by Graham Walsh recently but he had indicated that he no longer had time to devote to it. JW volunteered to take on the development of the website and this was accepted by the meeting. JW and LB to check with Graham to see if he is OK with this. ACTION LB/JW
FINANCE
RC reported that the account now stood at £210.06.
CHARGE FOR RUNS
JW proposed that we should introduce a small charge for those participating on runs. RC advised that he was against this, mainly because it seemed less likely that organisers could be held liable for any claims from members if there was no cost involved.
HW proposed that we should hold a raffle on the 4 open air club nights to raise funds, any prizes would have to be small enough to be carried on a bike. To be discussed at the next meeting.
MEETING VENUE
JP had raised the matter of the problem with the committee meetings having to be finished by 8.00 pm because of the Morris Men in the next room. The only alternative at the Talbot was a room which was used by the air rifle club from 9.00 pm onwards. There being little interest for discussion the meetings remain at the Talbot.
EMAIL LISTS
JP raised the matter of the 3 versions of the section email list held by JP, LB and RC. It was resolved that RC and LB would send JP their versions and he would compare them. ACTION JP/RC/LB
NEXT MEETING
Monday 25th April 2022 at the Talbot, Knightwick at 7.00 pm.
JCP 24/03/2022
Committee Minutes February 2022
PRESENT: RC, PH, JP, RB, MS, HW, LB
MINUTES
There were no issues with the minutes of the January meeting, they were accepted. No matters arising.
PAST EVENTS
7/2 Fish and Chips and Quiz at the Bell. 20 attended. Quiz by WD. Enjoyed by all.
13/2 Lunchtme meeting at the Cob House. 16 attended.
17/2 Joint Breakfast meeting with NBS at Rowberries Garden Centre. 19 attended inc 7 from NB.
20/2 Breakfast Meeting at the Watering Hole. 16 attended, inc 4 from Hfd.
FUTURE EVENTS - MARCH
Thursday 3rd Breakfast meeting Leaking Well Dunhampton RC has checked venue.
Monday 14th Annual General Meeting [JP] The Bell 7.00pm See entry below
Thursday 17th Midweek Ride-in Oakchurch Staunton on Wye RC has checked venue.
Monday 21st Committee meeting The Talbot Knightwick
Sunday 27th Breakfast Meeting The Lakeside Cafe Moorlands RC has checked venue.
APRIL.
Sunday 3rd Malvern Festival of Transport See below.
Thursday 7th Breakfast Meeting Hotspur Cafe Shobdon. RC to confirm venue. ACTION RC
Monday 11th Club night The Bell RC to confirm with MD that he will be able to give the Biker Down presentation. ACTION RC
Friday 15th Good Friday Run [RA] Cob House. It was agreed that the Mason’s Arms at Wichenford would be the lunch venue. RC to advise RA. ACTION RC
Sunday 24th Spring Run [PH] Start to remain at The Square Bromyard. PH advised that the coffee stop would be at Upton Marina. Lunch to be asrranged, RC to contact Dennis Beale about suitable pubs in the Gloucs area. Flat lander route possibly taking in Bredon Hill. ACTION RC/PH
Monday 25th Committee Meeting The Talbot Knightwick 7.00pm
MALVERN FESTIVAL OF TRANSPORT
Classic Shows are arranging the Malvern Festival of Transport and Classic Motorcycle show on 3/4/2022 and 9/10/2022. They will use the Severn Hall for both events. PH suggested that he would provide cards to place on each machine on display to advertise the VMCC, this was agreed. JP to contact the organisers to see if the concessionary tickets would be available again for those displaying their machines on our stand. ACTIONJP/PH
WEBSITE ENHANCEMENTS
No further work had been done on the website and no data was available about the number of times this had been accessed.
ANNUAL GENERAL MEETING
It was agreed that we should have the video of the Second Man drop off system playing as members entered. HW has identified several videos on this subject, he will pass these to RC for confirmation.
No other items for addition to the agenda have been received. ACTION HW/RC
SECTION SECRETARY
No applications as yet.
ALLEN HOUSE MATTERS
The Area Reps had asked the Board to make clear that the current event organisers should be encouraged to carry on with their plans with full encouragement from the Board as this has not been made clear by their recent communications.
They had not received any policy details of the new insurance policy to cover run organisers. This was important as it will directly affect the ‘Guidelines for Run Organisers’ on which so much effort has recently been expended.
SECOND MAN DROP OFF SYSTEM GUIDANCE
Video to be shown at the AGM ACTION RC/HW
SOCIAL RUN GUIDELINES
These had been circulated to members and had been well received. Many had confirmed their acceptance of them and the rest would be asked to do so when signing on for a run.
FINANCE
RC reported that the account now stood at £202.06.
ANY OTHER BUSINESS
HW reported that the WAC (Worcester Auto Club) was arranging their ‘Star Bike Day’ at Perdiswell on Sunday 24th July – all welcome.
NEXT MEETING
Monday 21st March 2022 at the Talbot, Knightwick at 7.00 pm.
JCP 22/02/2022
Committee Minutes January 2022
PRESENTRC, PH, JP, RB, MS APOLOGIES HW, LB
MINUTES
There were no issues with the minutes of the November meeting, they were accepted. No matters arising.
PAST EVENTS
2/12 Breakfast meeting at the Bringsty Café. 17 attended, 1 new member.
5/12 Breakfast meeting at the Cob House. 15 attended.
13/12 Christmas Event at the Bell. 20 attended.
16/12 Breakfast meeting at the Den. 23 attended, 1 new member.
27/12 Not the Boxing Day meeting at the Lion, Clifton on Teme. 14 attended. PH reported that we had a room to ourselves and all went well.
2022
10/1 Club night. 16 attended.
16/1 Lunchtime meeting at the Fox & Hounds, Lulsley. 9 attended for lunch plus another 8 for drinks etc. We had the room to ourselves and it was well received by all. In response to my thank you email to the Fox they replied that the staff had enjoyed having us.
20/1 Breakfast meeting at the Leaking Well. 23 attended, 1 new member. There had been some comment that an all in charge of £10.00 for breakfast including tea or coffee was high for those who only wanted a small meal but it was pointed out that they had opened especially for us.
FUTURE EVENTS
30/1 Birthday Breakfast at the Lakeside Café, Moorlands. 10.00 am. Bacon rolls to celebrate the chairman’s birthday. ACTION RC
7/2 Fish and Chips and Quiz at the Bell. 23 booked so far. WD has the quiz in hand. ACTION JP
13/2 Lunchtme meeting at the Cob House. ACTION RC
17/2 Joint Breakfast meeting with NBS at Rowberries Garden Centre. ACTION RC.
20/2 Breakfast Meeting and Ride on at the Watering Hole. Herefordshire section have been invited. RC suggested that if we have a Ride on then the lunch stop should be close to Aymestry so members do not have too long a ride home. ACTION PH
3/3 Breakfast meeting at the Leaking Well 9.30 am. Opening especially for us again. ACTION RC
MALVERN FESTIVAL OF TRANSPORT
Classic Shows are arranging the Malvern Festival of Transport and Classic Motorcycle show on 3/4/2022 and 9/10/2022. They will use the Severn Hall for both events. JP had pointed out that our banners were only suitable for wall mounting and not usable in the Severn Halls unless some mounts of some kind could be found. PH suggested that we should provide cards to place on each machine on display to advertise the VMCC. It was agreed to leave this matter in abeyance until the next meeting.
WEBSITE ENHANCEMENTS
The section’s website had been improved by Graham Walsh, there was no feedback yet of members views on this.
DECEMBER NEWSLETTER
HW had produced a ‘technicolour’ newsletter for December. The committee agreed this was excellent and had been well received by members, the committee thanked HW for his efforts.
HW to contact the treasurer for reimbursement of the costs involved. ACTION HW
ANNUAL GENERAL MEETING
To be held on Monday 14th March at the Bell. RC to circulate a notice of this to the email list and mention it in the February newsletter. All items for the agenda to be submitted by 28th February, no AOB will be allowed. Members to be reminded to bring their membership cards in case voting is needed on any item. ACTION RC
SECTION SECRETARY
JP wished to resign from this position as he was no longer very involved in section activities. He would carry on with the limited activities that he currently does until such time a replacement was appointed. RC would put a note with the AGM notice asking for volunteers for this post and also for committee members. ACTION RC
ALLEN HOUSE MATTERS
We had received a list of members in the Worcestershire post codes that we had supplied them. The total was 205.
SECOND MAN DROP OFF SYSTEM GUIDANCE
We had tried this system on several runs with limited success and it was decided to see if there were any guidelines that could lead to a more acceptable outcome. Roger Bibbings was working on a set of guidelines, RC to liaise with him to see if we could use them in the future. A short video on this subject exists, RC suggested that we could show this after the AGM, agreed. ACTION RC/HW
SOCIAL RUN GUIDELINES
These had been circulated to members and had been well received. Many had confirmed their acceptance of them and the rest would be asked to do so when signing on for a run.
CLUB NIGHT SPEAKERS
RC reported that pre Covid he had contacted West Mercia Police with a view to having a police speaker to present their ‘Biker Down’ talk. They had passed this on to the Fire Service who had advised that they had insufficient staff to do this now. RC had asked Messrs Malcolmson and Herbert if they could provide a presentation on similar lines and they had agreed to do this at a future club night. ACTION RC
FINANCE
RC reported that the account now stood at £202.06.
ANY OTHER BUSINESS
Updated Café and Pub List to be circulated to committee members. ACTION RC
NEXT MEETING
Monday 21st February 2022 at the Talbot, Knightwick at 7.00 pm.
JCP 25/1/2022