Committee Minutes January 2022

PRESENTRC, PH, JP, RB, MS APOLOGIES HW, LB

MINUTES

There were no issues with the minutes of the November meeting, they were accepted. No matters arising.

PAST EVENTS

2/12 Breakfast meeting at the Bringsty Café. 17 attended, 1 new member.

5/12 Breakfast meeting at the Cob House. 15 attended.

13/12 Christmas Event at the Bell. 20 attended.

16/12 Breakfast meeting at the Den. 23 attended, 1 new member.

27/12 Not the Boxing Day meeting at the Lion, Clifton on Teme. 14 attended. PH reported that we had a room to ourselves and all went well.

2022

10/1 Club night. 16 attended.

16/1 Lunchtime meeting at the Fox & Hounds, Lulsley. 9 attended for lunch plus another 8 for drinks etc. We had the room to ourselves and it was well received by all. In response to my thank you email to the Fox they replied that the staff had enjoyed having us.

20/1 Breakfast meeting at the Leaking Well. 23 attended, 1 new member. There had been some comment that an all in charge of £10.00 for breakfast including tea or coffee was high for those who only wanted a small meal but it was pointed out that they had opened especially for us.

FUTURE EVENTS

30/1 Birthday Breakfast at the Lakeside Café, Moorlands. 10.00 am. Bacon rolls to celebrate the chairman’s birthday. ACTION RC

7/2 Fish and Chips and Quiz at the Bell. 23 booked so far. WD has the quiz in hand. ACTION JP

13/2 Lunchtme meeting at the Cob House. ACTION RC

17/2 Joint Breakfast meeting with NBS at Rowberries Garden Centre. ACTION RC.

20/2 Breakfast Meeting and Ride on at the Watering Hole. Herefordshire section have been invited. RC suggested that if we have a Ride on then the lunch stop should be close to Aymestry so members do not have too long a ride home. ACTION PH

3/3 Breakfast meeting at the Leaking Well 9.30 am. Opening especially for us again. ACTION RC

MALVERN FESTIVAL OF TRANSPORT

Classic Shows are arranging the Malvern Festival of Transport and Classic Motorcycle show on 3/4/2022 and 9/10/2022. They will use the Severn Hall for both events. JP had pointed out that our banners were only suitable for wall mounting and not usable in the Severn Halls unless some mounts of some kind could be found. PH suggested that we should provide cards to place on each machine on display to advertise the VMCC. It was agreed to leave this matter in abeyance until the next meeting.

WEBSITE ENHANCEMENTS

The section’s website had been improved by Graham Walsh, there was no feedback yet of members views on this.

DECEMBER NEWSLETTER

HW had produced a ‘technicolour’ newsletter for December. The committee agreed this was excellent and had been well received by members, the committee thanked HW for his efforts.

HW to contact the treasurer for reimbursement of the costs involved. ACTION HW

ANNUAL GENERAL MEETING

To be held on Monday 14th March at the Bell. RC to circulate a notice of this to the email list and mention it in the February newsletter. All items for the agenda to be submitted by 28th February, no AOB will be allowed. Members to be reminded to bring their membership cards in case voting is needed on any item. ACTION RC

SECTION SECRETARY

JP wished to resign from this position as he was no longer very involved in section activities. He would carry on with the limited activities that he currently does until such time a replacement was appointed. RC would put a note with the AGM notice asking for volunteers for this post and also for committee members. ACTION RC

ALLEN HOUSE MATTERS

We had received a list of members in the Worcestershire post codes that we had supplied them. The total was 205.

SECOND MAN DROP OFF SYSTEM GUIDANCE

We had tried this system on several runs with limited success and it was decided to see if there were any guidelines that could lead to a more acceptable outcome. Roger Bibbings was working on a set of guidelines, RC to liaise with him to see if we could use them in the future. A short video on this subject exists, RC suggested that we could show this after the AGM, agreed. ACTION RC/HW

SOCIAL RUN GUIDELINES

These had been circulated to members and had been well received. Many had confirmed their acceptance of them and the rest would be asked to do so when signing on for a run.

CLUB NIGHT SPEAKERS

RC reported that pre Covid he had contacted West Mercia Police with a view to having a police speaker to present their ‘Biker Down’ talk. They had passed this on to the Fire Service who had advised that they had insufficient staff to do this now. RC had asked Messrs Malcolmson and Herbert if they could provide a presentation on similar lines and they had agreed to do this at a future club night. ACTION RC

FINANCE

RC reported that the account now stood at £202.06.

ANY OTHER BUSINESS

Updated Café and Pub List to be circulated to committee members. ACTION RC

NEXT MEETING

Monday 21st February 2022 at the Talbot, Knightwick at 7.00 pm.

JCP 25/1/2022